Secretary Vacancy at SAPS Presidential Protection Service – Ref: PPS03/2026 (Pretoria HQ) Position Available | Latest SAPS Jobs
| Job Title | Secretary Vacancy at SAPS Presidential Protection Service – Ref: PPS03/2026 (Pretoria HQ) |
| Company | SAPS Vacancies |
| Job Reference | PPS03/2026 |
| Category | SAPS |
| Location | Pretoria, ZA |
| Employment Type | Full Time |
| Date Posted | 2026-06-28T18:18 |
| Closing Date | 2026-07-10T20:17 |
| Status | Open for Applications |
| Salary | ZAR 189147 - 237453 per year |
Secretary Vacancy at SAPS Presidential Protection Service – Ref: PPS03/2026 (Pretoria HQ) - Job Description
Introduction
There's a particular kind of administrative role that comes with a different level of weight attached to it — and supporting the Head of South Africa's Presidential Protection Service is exactly that. SAPS has advertised a Secretary post at the Office of the Component Head within the Presidential Protection Service, based at SAPS Headquarters in Pretoria.
Listed under PSV Circular 22 of 2026, the position carries a Salary Level 5 package of R237,453 per annum. For administrative professionals who can handle confidentiality, structure, and a fast-moving executive office, this listing offers a step into one of the more prestigious — and demanding — corners of the South African Police Service.
About the Company
The Presidential Protection Service is responsible for safeguarding the President, Deputy President, and other VIPs as required, which means its internal office operations run on tight scheduling, strict confidentiality, and a constant flow of correspondence between security, logistics, and executive decision-makers.
This Secretary post is based directly within the Office of the Component Head at SAPS HQ in Pretoria, making it a central administrative anchor point for the unit's most senior officer. While the salary band sits at Level 5, the responsibility profile reflects the seniority of the office it supports — this is not a generic typing-pool role, but a position requiring discretion, precision, and an understanding of protocol.
Responsibilities
As outlined in the official advertisement, the Secretary will be responsible for:
• Performing secretarial duties for the Head: PPS
• Coordinating meetings with both internal and external role players
• Monitoring the flow of correspondence within the Office of the Head: PPS
• Upholding the confidentiality of all classified documents in accordance with the Minimum Information Security Standards (MISS)
• Coordinating all travel arrangements for the Head: PPS
• Managing and exercising control over the human, physical, and financial resources allocated to the post
The travel coordination and correspondence-monitoring duties in particular suggest a role that requires someone comfortable juggling shifting schedules and sensitive information without losing track of detail.
Required Qualifications
To qualify for this post, candidates must have:
• A Grade 12 / Senior Certificate / NCV Level 4 or an equivalent qualification recognised at NQF Level 4 by SAQA
• Proficiency in English and at least one other official language
• South African citizenship, with documentary proof to be furnished on the day of the interview
• Relevant courses in the field of the post are listed as an added advantage
SAPS also outlines a clear set of knowledge, skills, and competencies for this role: general computer literacy across MS Word, Excel, Office, PowerPoint, and Outlook; the ability to act independently, professionally, accountably, and with credibility; strong verbal and written communication skills; sound planning, organising, administrative, and problem-solving abilities; strong interpersonal skills; a customer-focused and responsive attitude; and a genuine willingness to work under pressure and extended hours, which is a realistic expectation given the unpredictable schedule of a VIP protection unit.
How to Apply
Applications must be submitted on the Z83 form (2021 version), available at www.dpsa.gov.za/dpsa2g/vacancies.asp, accompanied by a comprehensive CV. Use a separate Z83 form for this post and ensure the reference number PPS03/2026 is correctly captured on it.
Applications can be posted or hand delivered to:
• Postal Address: Private Bag X272, Pretoria, 0002
• Physical Address: 3 Troye and Park Street, Protection Service, Maupa Naga Building, Sunnyside, 0002
• Email (any one of the following): Kganyagonn@saps.gov.za / SithebeS@saps.gov.za / MnyalatyhoLL@saps.gov.za / SekwapeND@saps.gov.za / SibandeK@saps.gov.za / ModihaI@saps.gov.za
For enquiries, contact Lieutenant Colonel Kganyago (012 400 5310), Warrant Officer Sithebe (012 400 5186), Warrant Officer Mnyalatyho (012 400 5105), AC Sekwape (012 400 5137), AC Modiha, or HRC Sibande (012 400 5147).
Closing date: 10 July 2026 at 16:00. Late applications will not be accepted. Short-listed candidates must produce original certified copies of their ID, Senior Certificate, and qualifications before the interview, and may undergo a vetting process.
TIPS TO STRENGTHEN YOUR APPLICATION
Applying for a secretarial post at this level of seniority means your application needs to convey trustworthiness as clearly as it conveys competence. When describing your past experience, focus on examples where you've supported senior managers, directors, or executives directly — diary management, travel coordination, and correspondence handling for a senior figure are the exact skills this post is built around, so don't understate them. If you've handled classified, confidential, or otherwise sensitive documentation in any previous role, mention this clearly, as it speaks directly to the MISS compliance duty listed in the advertisement.
Travel coordination experience deserves particular attention here — if you've booked flights, accommodation, or itineraries for executives, especially under tight or changing timeframes, describe this in concrete terms rather than a generic line about "general admin duties." Because this post sits within a protection-focused unit, demonstrating an understanding of discretion and professionalism — without overstating security clearance you don't actually hold — will help your application come across as credible rather than exaggerated. Make sure your Z83 form clearly reflects the correct reference, PPS03/2026, and is submitted to one of the listed Presidential Protection Service contacts and addresses rather than a general SAPS recruitment channel, since misdirected applications for unit-specific posts are easily lost among the broader circular.
TIPS ON STRUCTURING A GOOD CV AND PREPARING FOR YOUR INTERVIEW
For a role supporting a senior SAPS executive, your CV should be polished, well-organised, and free of errors — this is, in many ways, a demonstration of the same attention to detail the job itself demands. Begin with a concise professional summary outlining your years of secretarial or executive-support experience and your strongest relevant skill, for example: "Experienced Secretary with [X] years supporting senior management, specializing in diary coordination, travel logistics, and confidential correspondence handling." Follow this with your education section, starting with your Grade 12 certificate, and then any further administrative or office management qualifications you hold.
In your work history, list roles in reverse chronological order and include specific, measurable detail wherever possible — for instance, "coordinated domestic and international travel arrangements for senior executives" or "managed correspondence and document tracking for an office handling over 50 incoming items weekly." Avoid vague catch-all phrases like "various admin duties," since specific language gives the shortlisting panel something concrete to evaluate against the listed responsibilities.
When preparing for the interview, anticipate questions that test both your administrative competence and your judgement around confidentiality and pressure. You may be asked to describe a time you had to manage a scheduling conflict for a senior manager, or how you would handle a situation where confidential information was at risk of being mishandled — be ready with a real, specific example rather than a hypothetical answer. Given that the post explicitly involves coordinating travel arrangements, expect questions about how you handle last-minute changes to itineraries or unexpected logistical problems, since flexibility under pressure is clearly valued here. Bring certified copies of your ID, Grade 12 certificate, and any further qualifications or service certificates from previous employers, as instructed in the general application notes for this circular.
Dress formally and professionally, reflecting the executive office environment you'd be supporting, and be ready to discuss your comfort with extended or irregular working hours, since VIP protection units rarely run on a strict nine-to-five schedule. Finally, prepare a question or two about the structure of the office you'd be supporting — this signals genuine interest in the role's substance, not just its salary grade, and tends to leave a lasting positive impression with interview panels assessing candidates for executive-support positions.