DPSA 2025 Government Jobs Vacancy: POOL JUDGE’S SECRETARIES (Ref: 2025/198/OCJ )

Job Title:	POOL JUDGE’S SECRETARIES
Company:	DPSA
Job Reference:	2025/198/OCJ
Category:	Government Jobs
Location:	Johannesburg, ZA
Employment Type:	Full Time
Date Posted:	2025-08-12T15:59
Closing Date:	2025-08-16T17:58
Salary:	ZAR 325101 - 382985 per year

POOL JUDGE’S SECRETARIES - Job Description

Introduction

Gauteng Division of the High Court: Johannesburg. Government Vacancies 2025

Responsibilities

People skills.

To ensure attendance and screening of all incoming and outgoing calls. To ensure that appointments and meetings of the Judge are diarized.
To ensure that the judgments are typed and correspondences are filed accordingly in the right sections. To ensure that signed Judgments and orders handed down in court or virtually are sent to the typist and the library (Judgements only).
To ensure that all visitors are received, screened and their queries are attended 77 to. To ensure that all incoming and outgoing documents are recorded and filed. Government Vacancies 2025 To ensure that stationery for the Judge is ordered and collected.
To ensure that the court files are ready and Judge has all documents in the file on time as per duty roster. To ensure that all files received from various section(s) are verified by the Registrar of that section. To ensure that the register of reviews is up to date and signed on receipt and return of reviews to the review Clerk.
To ensure that he register/template of the reserved judgment is updated and notifying the Statistics officer as well as the office of the Judge President when judgment has been handed down.
To ensure that the transcribed judgments from transcribers reach the Judge for approval and signature. To prepare court rolls for Opposed Motion and Urgent Court and distribute to stakeholders. To ensure that the Heads of Arguments from various stakeholders are received, filed and verified. Informing parties involved via e-mail and/or telephonically of time and date when reserved judgments will be handed down, further notifying them on how the judgement will be handed down.
To ensure that the bench book of the Judge is prepared and files are in court before the court starts or before Judge enters the court. To ensure that all stakeholders involved are present in court before commencement of proceedings. To ensure that all cases are called and recorded as per court roll.
the case number and the parties’ names on record before Judge can allow parties to start with their matters.
To ensure that the correct Oath ID or declaration is administered in court, when required. To ensure that the exhibits are handled, controlled and noted professionally and captured accordingly. To ensure that the correct order is endorsed on the electronic court file after it was granted by Judge in court. To ensure that all the travel, accommodation arrangements are in order on time, attend to sign the documents being signed prior approval.
To ensure that the Judge’s logbook is submitted on or before 5th of every month to the Transport Officer. To ensure that the car is booked for either maintenance and service, receive the preauthorization for the Judge’s vehicle. To remind the Judge of the invoices so that the submission of the S&T claims can be processed.
To ensure the submission of Cell phone and 3G data claims for process purposes. To ensure that court roll(s) is submitted to the Statistical Officer on or before every Friday. To ensure that all updates on the loose leafs in the Judge’s library are attended to.
Execute legal research as directed by the Judge. Comply with departmental Policies and Prescripts and procedures or guidelines, including signing of payroll

Required Qualifications

Grade 12 / Matric plus LLB degree;
Valid driver’s license. Shortlisted candidates will be required to pass a typing test

Skills and Competencies:

Good written and oral communication skills. Computer literacy (Microsoft office). Customer services skills.
Interpersonal relations skills. Planning skills. Organising and control. Able to work under pressure. Ability to multi-task. Problem solving skills.
Good interpersonal relations. Skills and competencies: Proficiency in English, Proficiency in Microsoft Office Programs,
Ability to conduct research Problem solving, Planning and organizing, Ability to maintain confidentiality, Good judgment and decision-making skills,
Good interpersonal relations with ability to take charge, effective communication (verbally and in writing),Able to work under pressure, Ability to multitask, Telephone etiquette, Professionalism, Ability to meet strict deadlines, Time management skills and People skills.