SA Vacancies | ASSISTANT DIRECTOR: ADMINISTRATION REF NO: HRMC 30/26/4
| Job Title | ASSISTANT DIRECTOR: ADMINISTRATION REF NO: HRMC 30/26/4 |
| Company | dpsa |
| Job Reference | HRMC 30/26/4 |
| Category | Government Jobs |
| Location | Rustenburg, ZA |
| Employment Type | Full Time |
| Date Posted | 2026-06-08T18:05 |
| Closing Date | 2026-06-26T20:03 |
| Status | Open for Applications |
| Salary | ZAR 413001 - 486501 per year |
ASSISTANT DIRECTOR: ADMINISTRATION REF NO: HRMC 30/26/4 - Job Description
Introduction
The Department of Home Affairs (DHA) seeks to hire patriotic, professional, passionate and talented individuals to form part of a new leadership team, equipped with the right skills to facilitate the transformation of Home Affairs into a digital-first, world-class organisation. If you are committed to delivering on the Medium-Term Development Plan’s priorities through digital transformation, ascribe to the Department’s shared value set, have what it takes to deliver on the needs of DHA Clients with the highest levels of dignity, integrity and innovation, and your credentials meet the requirements of any of the following positions, kindly respond before the closing date. The DHA complies with the Protection of Personal Information Act, 2013 (Act No. 4 of 2013). Applicants’ personal information will be used for recruitment purposes, retained where required for audit, and safeguarded against unauthorised disclosure, except where legally required. Submission of an application constitutes consent to such processing. Applications: Applications must be submitted online at https://erecruitment.dha.gov.za sent to the correct address specified at the bottom of the posts, on or before the closing date, accompanied by a fully completed Application for Employment Form (New Z83, effective from 1 January 2021), obtainable at www.dpsa.gov.za, citing the correct post number and job title, and a comprehensive CV (citing the start and end date dd/mm/yy), job title, duties performed and exit reason for each employment period to be considered, as well as the details of at least two contactable employment references (as recent as possible), regardless of online or manual submission. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Shortlisted candidates will also be required to submit a copy of their ID document, a valid driver’s license (if specified as a job requirement), relevant educational qualifications / RPL certificates / Academic Transcripts of completed qualifications, and Acting letters as directed. Furthermore, applicants who possess (a) foreign qualification(s), are required to submit the evaluated results of such qualifications, as received from the South African Qualifications Authority (SAQA); will be subjected to an interview, various relevant tests and assessments, and employment suitability checks (credit, criminal, citizenship, qualifications, and employment references including verification of exit reasons, and conducting business with State). Once appointed, serving a prescribed probation period and obtaining a security clearance appropriate to the post will be required. Correspondence between the Department and candidates will be limited to shortlisted candidates only.
Responsibilities
The successful candidate will be responsible for, amongst others, the following
specific tasks: Facilitate finance and administration processes within the unit.
Control the administration of office maintenance, financial, human resources,
and procurement matters in the Unit. Control the flow of correspondence and
monitor target dates and turnaround times. Facilitate the management of the
Chief Directorate's financial projections/analysis, reporting. Compile financial
and administration reports and documents (S&T claims and travelling). Provide
expert advice to administrators in the Chief Directorate on the consolidation of
the Directorates’ budget/ financial information. Facilitate and monitor the
budget of the Chief Directorate according to Medium Term Expenditure
Framework processes in the Office. Ensure the effective compilation of budget
and cash flow projections, analysis, and reporting. Manage a variety of
administrative duties related to human resources, financial administration and
provisioning services at the operational level. Coordinate the budget of the
Chief Directorate on the spending plan, expenditure and budget of the Chief
Directorate. Monitor financial and budget allocations with administrators in the
Chief Directorate. Evaluate financial documents for completeness, format and
linguistic correctness. Management of the communication system, e.g.
(documentation flow, system development, follow-up system and target dates).
Convene and attend Chief Directorate meetings and act as secretariat during
meetings. Monitor financial irregularities and take on precautionary measures
to prevent unauthorised, wasteful, and fruitless expenditure. Liaise with
Directors and administrators in the Chief Directorate in consolidating budget
reports, including narrative and any recommendations. Facilitate the
management of Assets in line with Asset and Supply Chain Management
Framework. Facilitate the effective operational and administrative support to
the Chief Director. Ensure effective risk and compliance management related
to Finance and Supply Chain Management. Ensure effective and efficient
management of human, physical and financial resources within the Unit.
Required Qualifications
An undergraduate qualification in Office Management and Technology,
Business Management, Administration Management, Public Management or
Public Administration at NQF level 6 as recognized by SAQA. 3 Years’
experience at Supervisory / Senior Administrative Officer is required.
Experience in Administrative support and monitoring of the budget is required.
Knowledge of Office Administration. Knowledge of the Constitution of the
Republic of South Africa. Knowledge and understanding of all relevant public
service and Departmental Legislative Frameworks, as well as Government
Structures. Knowledge of the Public Finance Management Act (PFMA) and
Treasury regulations. Knowledge of Public Service Regulatory Framework. A
valid drivers’ license. Willingness to travel and work extended hours. Required
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skills and competencies: Accountability. Service Delivery. Innovation. Budget
and Expenditure Administration. Problem Solving. Business Continuity. Time
Management. Database and spreadsheet applications. Planning and
Organizing. Conflict Resolution skills. Ability to meet deadlines.
Communication. Office Management and Administration. Presentation skills.
Asset management. Client Orientation and Customer Focus. Computer
literacy. Patriotism, Honesty and Integrity.