Senior Secretary vacancy at Department of Defence - PSV Circular 36 of 2026

INTRODUCTION

Department of Defence has opened applications for a Senior Secretary position in Pretoria, and the closing date is 23 October 2026 at 16h00.

The advertised package is R237 453 – R279 708 a year (Level 05). This post was published in Public Service Vacancy Circular 36 of 2026, issued on 09 October 2026.

Job title	Senior Secretary
Department	Department of Defence
Reference number	CDHRM/33/36/26
Salary	R237 453 – R279 708 a year (Level 05)
Centre / location	Pretoria
Province	Gauteng
Closing date	23 October 2026 at 16h00
Circular	PSV Circular 36 of 2026

ABOUT THE ROLE

This vacancy forms part of Department of Defence (Chief Directorate: Human Resource Management). It carries the reference number CDHRM/33/36/26, and the successful candidate will work from Pretoria.

RESPONSIBILITIES

The successful candidate will be expected to handle the following:

Provide a secretarial support service to the Director.
Receive telephone calls and refer the calls to the correct role.
Record appointments and events in the diary of the Director.
Operate office equipment like fax and photocopying machine.
Liaise with travelling agencies to make travelling arrangements for Chief Director.
Process travel and subsistence claims for Director.
Follow up the arrangements and discuss with the Chief Director when the relevant documents are received to ensure that the Director endorsed the accommodation prior confirmation.
Arrange meetings and events for Director.
Book venues, invites role player, organise refreshments and set up schedules for meetings and events.
Process all invoices that emanate from activities of the work of the Director.
Record basic minutes of the meetings of the Director.
Draft routine correspondence and reports.
Establish and maintain filing system in the office of the Director.
Administer matters like the leave for the Director.
Handle the procurement of standard items like stationery, refreshments etc.
Collect all relevant documents to enable the Director to prepare for meetings.
Manage the correspondences in and out of the Director's office.
Make sure that documents submitted for the Director's approval adhere to set norms and standards.
Remain abreast with the procedures and processes that apply in the DOD to ensure efficient and effective support to the Director.
Study the relevant Public Service and departmental prescripts/policies and other documents to ensure that the application thereof is understood properly.

REQUIREMENTS

The department lists the following minimum requirements:

At least Grade 12/NQF Level 4.
Secretarial experience will be an advantage.
Special requirements (skills needed): Language skills and the ability to communication well with people at different levels.
Computer literate (MS Word, Excel and Power Point) and good telephone etiquette.
Sound organisational skills.
Good inter-personal skills.
High level of reliability.
Good communication skills.
Ability to act with tact and discretion.

HOW TO APPLY

Download the NEW Z83 form from the DPSA website and complete it in full.
Prepare a detailed CV with your qualifications, experience and contact details.
Write the reference number CDHRM/33/36/26 on your application.
Submit as instructed: Department of Defence, Chief Directorate Human Resource Management, Private Bag X976, Pretoria, 0001, may hand delivered to: Bank of Lisbon Building, 400 Paul Kruger Street, Pretoria 0001 or email to: Tshegofatso.Leburu@dod.mil.za
Make sure your application reaches the department by 23 October 2026 at 16h00.

Enquiries: Brigadier General M.J. Ledwaba Tel No: (012) 339 5019/Leading Seaman T.B. Leburu Tel No: (012) 339 5001

Important notes:

Use the new Z83 form with a detailed CV. Old forms may lead to disqualification.
Only shortlisted candidates are asked for certified copies of ID and qualifications.
Late applications are not considered, so submit before the closing time.
Applying for more than one post? Submit a separate application for each.
Receipt of applications is usually not acknowledged. Only shortlisted candidates are contacted.
If you hear nothing within three months of the closing date, treat the application as unsuccessful.
Expect personnel suitability checks such as criminal, qualification and employment verification.
Senior management posts require the SMS pre-entry certificate and extra assessments.

TIPS TO STRENGTHEN YOUR APPLICATION

Check your email and phone regularly after the closing date. Departments only contact shortlisted candidates.
Match your CV to the requirements above. Show the exact qualification, years of experience and skills that are listed.
Read the whole advert, including the notes section, because each department has its own rules on how to submit.
Use the NEW Z83 form (effective 01 January 2021), sign and date it, and make sure every section is completed.
If this is your first government application, read the DPSA guide on completing Z83 so you do not lose points on a simple form error.

RELATED JOBS TO APPLY

Source: DPSA Public Service Vacancy Circular 36 of 2026. Always confirm details with the advertising department. OneCareer is not the employer and never charges for applying to a government post.

Senior Secretary at Department of Defence (Pretoria) - Apply by 23 October 2026 at 16h00