FINANCIAL ADMINISTRATION CLERK – Crime Registrar (Ref: CR12/06/2026) | Pretoria
| Job Title | FINANCIAL ADMINISTRATION CLERK – Crime Registrar (Ref: CR12/06/2026) |
| Company | SAPS Jobs |
| Job Reference | CR12/06/2026 |
| Category | SAPS |
| Location | Pretoria, ZA |
| Employment Type | Full Time |
| Date Posted | 2026-06-28T18:38 |
| Closing Date | 2026-07-10T20:37 |
| Status | Open for Applications |
| Salary | ZAR 190000 - 237453 per year |
FINANCIAL ADMINISTRATION CLERK – Crime Registrar (Ref: CR12/06/2026) - Job Description
Introduction
Behind every functioning government component sits someone keeping the budget honest, and SAPS's Crime Registrar unit is no exception. The South African Police Service has advertised a Financial Administration Clerk post within the Crime Registrar's Support Services Section, based at Head Office in Pretoria.
Carrying a Salary Level 5 package of R237,453 per annum, this PSV Circular 22 of 2026 vacancy is well suited to candidates who enjoy the discipline of budgets, claims, and expenditure tracking within a structured public-sector environment.
About the Company
The Crime Registrar is the SAPS component responsible for managing case-related documentation and records across the organisation, and like any unit, it needs sound internal financial administration to function.
This post sits within the Support Services Section of the Crime Registrar component, based at SAPS Head Office in Pretoria. The role is squarely focused on internal finance support — budgeting, claims processing, and expenditure monitoring — rather than case-related duties, making it a good fit for candidates with a finance or admin background who want a foothold inside a specialized SAPS component without needing investigative experience.
Responsibilities
The advertised duties for this post include:
• Providing high-quality administrative support relating to finance and administration within the Crime Registrar component
• Conducting needs analysis across various internal units and compiling concept budgets accordingly
• Handling enquiries from and advising the Crime Registrar Provincial Head and Section Heads on their allocated budgets and financial expenditure
• Verifying the granting of financial authority for incurred expenditure
• Checking and ensuring claim forms are completed accurately before submission to the accounting office or financial authority on Polfin
• Managing overtime remuneration and allowances
• Checking and monitoring telephone accounts and their payment
Required Qualifications
To qualify for this post, applicants need:
• A Grade 12 / Senior Certificate / NCV Level 4 or equivalent qualification recognised at NQF Level 4 by SAQA
• Proficiency in English and at least one other official language
• South African citizenship, with documentary proof furnished on the day of the interview
• Relevant courses in the field of the post serve as an added advantage
On competencies, SAPS lists general computer literacy (MS Word, Excel, Office, PowerPoint, Outlook), the ability to act independently, professionally, accountably, and with credibility, good verbal and written communication, strong planning, organizing, administrative, and problem-solving skills, strong interpersonal skills, customer focus and responsiveness, and a willingness to work under pressure and extended hours.
How to Apply
Applications must be submitted on the Z83 form (2021 version), available at www.dpsa.gov.za/dpsa2g/vacancies.asp, together with a comprehensive CV. Ensure the reference number CR12/06/2026 is correctly captured on your form.
Direct your application to:
• Postal Address: Private Bag X94, Pretoria, 0001
• Physical Address: No. 463 Prieska Street, Erasmuskloof, Pretoria, 0001
• Email: SookrajB@saps.gov.za / BaloyiPT@saps.gov.za and MahwaiN@saps.gov.za
For enquiries, contact Colonel DB Mathebe, Lieutenant Colonel B Sookraj, Captain TP Baloyi, or Warrant Officer N Mahwai on (012) 360 1502 / 1524 / 1544.
Closing date: 10 July 2026 at 16:00. Late applications will not be accepted. Short-listed candidates must produce original certified copies of their ID, Senior Certificate, and qualifications before the interview.
TIPS TO STRENGTHEN YOUR APPLICATION
This post is, at its core, a finance administration role, so your application should foreground any prior exposure to budgeting, claims processing, or expenditure tracking, regardless of which sector you gained that experience in. If you've ever worked with a financial system similar to Polfin, or any government or corporate accounting platform, name it specifically — direct system familiarity is a strong differentiator for finance clerk posts. Mention any experience compiling budgets, processing claim forms, or reconciling accounts, even at a junior level, since these are the exact duties listed in the advertisement. Because the role involves advising provincial and section heads on their budgets, any past experience explaining financial information clearly to non-finance colleagues is worth highlighting — this is a softer skill that's easy to overlook but genuinely valuable here. Make sure your Z83 reflects the reference number CR12/06/2026 precisely, and that you've sent your application through one of the three listed channels rather than a general SAPS recruitment address.
TIPS ON STRUCTURING A GOOD CV AND PREPARING FOR YOUR INTERVIEW
For a finance-focused clerical post, structure your CV to make your numerical and process-driven skills immediately visible. Start with a brief summary such as: "Detail-oriented administrative professional with experience in budget compilation, claims verification, and expenditure monitoring, seeking to support SAPS Crime Registrar's financial administration function." List your Grade 12 certificate in your education section, followed by any bookkeeping, finance administration, or computer literacy courses you've completed. In your experience section, use specific, measurable statements wherever you can — for example, "processed an average of 30 claim forms monthly with full accuracy" or "assisted in compiling departmental budgets covering [specific area]," since quantifiable detail carries more weight than general descriptions of "finance duties."
In the interview, be ready to walk through a basic claims-processing scenario step by step — what checks you would perform before submitting a claim form, and what you would do if you spotted a discrepancy between a claim and supporting documentation. You may also be asked how you would respond to a Section Head questioning their allocated budget, so think through how you'd explain financial information clearly and diplomatically under pressure.
Refresh your understanding of basic public-sector budgeting terms, such as the difference between concept budgets and approved budgets, since the advertisement specifically mentions compiling concept budgets based on identified needs. Bring certified copies of your ID, Grade 12 certificate, and any finance-related course certificates. A calm, methodical communication style in the interview — rather than rushed or vague answers — will reinforce exactly the kind of administrative reliability this post requires.