SECRETATIAT PRACTIONER (REF NO: 3/3/1/42/2026)
| Job Title | SECRETATIAT PRACTIONER (REF NO: 3/3/1/42/2026) |
| Company | Government |
| Job Reference | 3/3/1/42/2026 |
| Category | Government |
| Location | Pretoria, ZA |
| Employment Type | Full Time |
| Date Posted | 2026-06-21T18:22 |
| Closing Date | 2026-07-03T20:19 |
| Status | Open for Applications |
| Salary | ZAR 320147 - 413001 per year |
SECRETATIAT PRACTIONER REF NO: 3/3/1/42/2026 - Job Description
Introduction
To apply, submit a completed Z83 form and detailed Curriculum Vitae (PDF document to a maximum of 10 megabytes) via e-mail or hand delivery. The Department will not be held responsible for server delays. Late applications due to technical issues will not be considered. Shortlisted candidates must provide certified copies of required documents (Identity Document, qualifications, etc) where necessary and service certificates to support senior management experience to Human Resources before the interviews, including South African Qualifications Authority (SAQA) evaluation reports for foreign qualifications. Failure to comply will result in disqualification. To be appointed at Senior Management Service (SMS) level, you must complete the SMS Pre entry programmed offered by the National School of Government (NSG). Find course details here: https://www.thensg.gov.za/training-course/sms-pre-entry programmed/ appointment is subject to successful competition of the Nyukela Programmed: Pre-entry Certificate to SMS and submission of proof. All shortlisted candidates, including SMS shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. NB: Please note that false or fraudulent qualifications submitted by applicants will be reported to the South African Police Services (SAPS), and a criminal case shall be opened.
Applications:
Please submit your application before the closing date as late applications will not be considered. Do not submit duplicate applications. If applying for multiple posts, submit separate applications for each post. Due to high volumes, the Department will not acknowledge receipt of applications. Communication will be limited to shortlisted candidates only. If you have not heard from us within 3 months, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganization of posts, the Department reserves the right to cancel the recruitment process and re advertise the post at any time in the future. Important: DOA is an equal opportunity employer committed to promoting retrospectivity and affirmative action. We encourage applications from all qualified candidates.
The Department reserves the right not to fill vacancies. By applying you consent to the collection and processing of your personal information for recruitment purposes. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department. Shortlisted candidates will undergo personnel suitability checks, security vetting and reference checks (including social media profiles). Applications must declare any pending criminal, disciplinary or any other allegations or investigations. Successful candidates must pass security clearance, sign an employment contract, sign an annual performance agreement and disclose financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. Failure to disclose relevant information may result in disqualification or termination.
ERRATUM: Please note that the advertisement of Scientific Production post under Ref No. 3/3/1/40/2026 published in the Public Service Vacancy Circular 20 dated 12 June 2026 was published with incorrect job title, the correct job title is Scientist Production. The department wishes to apologise for any inconveniences this might have caused.
Responsibilities
Render logistical arrangements for top and executive management meetings.
Completion of supply chain prescribed forms before the procurement of goods
and services. Follow-up on quotations requests of catering and venues for top
management an executive meeting. Coordinate receipt of order number form
supply chain management. Evaluate services and goods procured. Coordinate
audiovisual and Information Communication Technology (ICT) requirements
for meetings. Set up boardrooms for executive management meetings. Ensure
safekeeping of the recording equipment (laptop, microphone and data
projector). Liaise with Directorate: Facilities Management to ensure
maintenance and cleaning of boardrooms (Agriculture Place DG’s boardroom
and Imbizo) for executive and top management meetings, i.e., maintenance of
air conditioning, power supply, etc.
Render administrative and secretariat
support service to different committees and fora. Coordinate and schedule top
and executive management meetings and workshops.
Compile and distribute
meeting packs (Agenda, Minutes, discussion documents, etc) to members for
relevant platforms within agreed timelines. Liaise with internal and external
stakeholders regarding meeting arrangements and submissions. Confirm
attendance and maintain attendance registers for top management and
executive meetings. Attend meetings and record accurate decisions-actions list
and minutes emanating from the relevant committees. Compile, edit and
submit first draft minutes for review by the Assistant Director/ Deputy Director/
Director before circulating to members. Follow up on implementation of
decisions and actions from the relevant committees weekly. Compile status
reports upon receipt of feedback on implementation of decisions/ actions.
Consolidate status reports from the relevant committees monthly/ quarterly.
Submit minutes to the relevant committees for adoption. Submit the adopted
minutes for approval by the relevant Chairpersons. Render Governance and
Compliance Support.
Ensure compliance with the TORs for top management
and executive meetings and other relevant governance frameworks. Provide
procedural advice to chairpersons and committee members. Maintain
confidentiality of sensitive information and documents. Ensure proper record
keeping of approved minutes and maintain electronic and manual filing of
documents for top and executive management meetings. Draft
correspondence, memoranda and reports where required. Provide support in
responding to Request for Information (RFIs) within the required deadlines.
Required Qualifications
Applicants must be in possession of a Grade 12 certificate and a National
Diploma in Office Management and Technology / Business Administration /
Public Administration / Administration/ related qualification. A minimum of 2
3
years relevant experience in corporate secretariat environment. Job related
knowledge: Protection of Personal Information Act (POPIA). Promotion of
Access to Information Act (PAIA). Public Service Regulations. Department’s
policies and relevant procedures. Treasury Regulations. Basic Accounting
System (BAS) system. Minimum Information Security Standards (MISS).
Secretariat and governance process. Job related skills: Computer literacy.
Minute-taking and report-writing skills. Interpersonal skills. Organising and
planning skills. Communication skills (verbal and written). Analytical Skills.
Problem-solving skills. Financial Management Skills. Time Management and
ability to meet deadlines. Attention to details and accuracy. Ability to work under
pressure as well as the willingness to work irregular hours. Ability to work in a
teamwork and confidentiality. Travelling extensively. Coordination skills. A valid
driver’s license.
How to Apply
Applications can be submitted by hand delivery during office hours to 20 Steve
Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email
Sprecruit42@nda.gov.za