New Career Opportunities - SECRETARY (REF NO: DLSD/19/20/26/02) | DPSA Circular 20 of 2026
| Job Title | SECRETARY REF NO: DLSD/19/20/26/02 |
| Company | DPSA |
| Job Reference | DLSD/19/20/26/02 |
| Category | Government Jobs |
| Location | Pretoria, ZA |
| Employment Type | Full Time |
| Date Posted | 2026-06-12T19:01 |
| Closing Date | 2026-06-29T20:57 |
| Status | Open for Applications |
| Salary | ZAR 237453 - 279708 per year |
SECRETARY REF NO: DLSD/19/20/26/02 - Job Description
Introduction
To apply, submit a completed Z83 form and detailed Curriculum Vitae (PDF document to a maximum of 10 megabytes) via e-mail or hand delivery. The Department will not be held responsible for server delays. Late applications due to technical issues will not be considered. Shortlisted candidates must provide certified copies of required documents (Identity Document, qualifications, etc) where necessary and service certificates to support senior management experience to Human Resources before the interviews, including South African Qualifications Authority (SAQA) evaluation reports for foreign qualifications. Failure to comply will result in disqualification. To be appointed at Senior Management Service (SMS) level, you must complete the SMS Pre entry programme offered by the National School of Government (NSG). Find course details here: https://www.thensg.gov.za/training-course/sms-pre-entry programme/ appointment is subject to successful competition of the Nyukela Programme: Pre-entry Certificate to SMS and submission of proof. All shortlisted candidates, including SMS shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. NB: Please note that false or fraudulent qualifications submitted by applicants will be reported to the South African Police Services (SAPS), and a criminal case shall be opened. Applications: Please submit your application before the closing date as late applications will not be considered. Do not submit duplicate applications. If applying for multiple posts, submit separate applications for each post. Due to high volumes, the Department will not acknowledge receipt of applications. Communication will be limited to shortlisted candidates only. If you have not heard from us within 3 months, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and re advertise the post at any time in the future. Important: DOA is an equal opportunity employer committed to promoting representivity and affirmative action. We encourage applications from all qualified candidates. The Department reserves the right not to fill vacancies. By applying you consent to the collection and processing of your personal information for recruitment purposes. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department. Shortlisted candidates will undergo personnel suitability checks, security vetting and reference checks (including social media profiles). Applications must declare any pending criminal, disciplinary or any other allegations or investigations. Successful candidates must pass security clearance, sign an employment contract, sign an annual performance agreement and disclose financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. Failure to disclose relevant information may result in disqualification or termination.
It is the Department’s intention to promote equity (race, gender and disability) through filling of this posts with candidates whose transfer/promotion/appointment will promote representivity in line with the numeric targets as contained in our Employment Equity plan. Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office i.e effective 01 January 2021 or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/. Should an application be received using incorrect application employment form Z83, it will be disqualified, which must be originally signed and dated by the applicant, and which must be accompanied by a detailed CV only (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience). Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview which should not be older than six months. Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application, it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. The level of appointments is dependent upon, qualifications, relevant experience and research output. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. Additional to this, SMS shortlisted candidates will be required to attend a generic managerial competency assessment (competency-based assessments) and other assessment prescribed for SMS as mandated by the Department of Public Service and Administration Senior Management Service competency assessment tools. The competency assessment will be limited to successful candidates in the interview process only. Shortlisted candidates will be subjected to a personnel suitability check (pre-employment screening) which may include social media profiles checks. A successful candidate will have to undergo a full security vetting while in the employ of the department and negative outcome shall nullify employment contract. Failure to submit the required documents will result in your application not being considered. Successful candidates will be required to disclose their financial interests within one (1) month of appointment. Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to short-listed candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months in terms of the prescribed rules.
About the Company
Department of Defence, Directorate Legal Services Division, Private Bag X161, Pretoria, 0001 or may be hand delivered at Armscor Building, Corner Nossob and Boeing Street, Erasmuskloof, Pretoria or email to Mafemo.Majutla@dod.mil.za
Responsibilities
Provide a secretarial/receptionist support service to the Director. Receive
telephonic calls and refers the call to the correct role players if not meant for
the relevant Director. Record appointments and events on a diary. Type
documents for the Director and other staff within the unit. Operate office
equipment e.g. Fax machine, scanner and photocopier. Record appointments
and events. Provide secretarial support services to the Director, liaise with
travel agencies to make travel arrangements. Check the arrangements when
relevant documents are received. Arrange meetings and events for Director
and staff in the unit. Identifies venues, invite roles players, organise
refreshments, sets up for scheduled meeting and events. Process the travel
and subsistence claims for the Director. Process all invoices that emanates
from the activities of the work of the Director. Record basic minutes of the
meetings of the Director where required. Draft routine correspondence and
reports. Do filing of documents for the Director and the unit where necessary.
Administer matters like leave registers, telephonic accounts and attendance
register. Receive, record and distribute all incoming and outgoing documents
etc. Handle the procurement of standard items like office refreshment for the
Director. Collect all relevant documents to enable the Director to prepare for
meetings. Remain up to date with regards to prescripts / policies and
procedures applicable to her / his work environment to ensure efficient and
effective support to the Director. Study relevant Public Service and the
departmental prescripts / policies and other documents to ensure that the
application thereof is understood properly.
Remain abreast with the
procedures and processes that apply in the office of the Director. Prepare
briefing and notes for the Director as required. Keep manual filing system for
the Director. Maintain an electronic document management database.
Required Qualifications
Grade 12 (NQF Level 4) or equivalent. No experience required. Special
requirements (Skills needed): Proficiency in Microsoft, Office suits, Excel.
Professional attitude and appearance. Solid written and verbal communication
skills. Excellent organisational skills. Good etiquette, sound organisational
skills, High level of reliability, ability to act with tact and discretion.