Executive Personal Assistant Vacancy – Office of the DDG, Pretoria (Ref: CSP/10/2026) – X2 Posts
| Job Title | Executive Personal Assistant Vacancy – Office of the DDG, Pretoria (Ref: CSP/10/2026) – X2 Posts |
| Company | Government Jobs |
| Job Reference | CSP/10/2026 |
| Category | Government |
| Location | Pretoria, ZA |
| Employment Type | Full Time |
| Date Posted | 2026-07-11T10:40 |
| Closing Date | 2026-07-24T12:40 |
| Status | Open for Applications |
| Salary | ZAR 260147 - 413001 per year |
Executive Personal Assistant Vacancy – Office of the DDG, Pretoria (Ref: CSP/10/2026) – X2 Posts - Job Description
Introduction
The Civilian Secretariat for Police Service (CSP) is recruiting two Executive Personal Assistants to support the Office of the Deputy Director-General (DDG) in Pretoria. This is a fantastic opportunity for an experienced administrative or personal assistant professional to work closely with senior government leadership, offering an annual salary of R413,001.
About the Company
The Civilian Secretariat for Police Service (CSP) is a South African government department that provides civilian oversight of the police service, supporting policy development, monitoring, and accountability within policing. As an equal opportunity and gender-sensitive employer, the CSP is committed to representivity and diversity in the Public Service, offering meaningful career paths for administrative professionals who want to work at the heart of national policy support.
Responsibilities
As Executive Personal Assistant to the DDG, you will:
• Render administrative support services, including screening calls, emails, and correspondence
• Assist in planning, scheduling, and coordinating internal and external meetings
• Draft the DDG's meeting calendar and book boardrooms for meetings with stakeholders
• Assist with compiling quarterly Demand Management Plans and monitoring budget expenditure
• Provide secretariat support for the DDG's meetings, including following up on resolutions and action items
• Handle correspondence and maintain the office's filing system and confidential records
• Render logistical support, including travel and accommodation arrangements, itineraries, and travel claims
• Ensure the DDG is fully prepared for meetings and engagements with relevant briefing documents
• Maintain the DDG's personal file, including leave forms and performance agreements
• Ensure effective, ongoing communication between the DDG's office, the Branch, and other business units
• Receive and record documentation before submission to the Branch Coordinator
• Meet and greet clients and stakeholders visiting the DDG and manage the waiting area
Required Qualifications
• An undergraduate qualification (NQF Level 6, recognised by SAQA) in Public Administration or a related field
• A minimum of 2 years' experience in an administrative, secretarial, or personal assistant environment
• Knowledge of information management and office administration
• Understanding of Supply Chain Management procedures, Public Service legislation, departmental policy, and the PFMA
• Proficiency with virtual meeting platforms, calendar, and scheduling tools
• Strong computer literacy and communication skills (verbal and written)
• Report writing, presentation, and project management ability
• Planning, organising, and analytical skills, with the ability to interact across all business units
Job Benefits and Perks
• Competitive government salary of R413,001 per annum
• Direct exposure to senior leadership and executive decision-making within a national department
• Stable, long-term career opportunity within the Public Service
• Skills development in executive support, project coordination, and stakeholder engagement
• Structured public sector environment with clear governance and performance frameworks
How to Apply
Applications must be submitted on the new prescribed Z83 form together with a detailed Curriculum Vitae. Copies of qualifications and other documents are not required at application stage and will only be requested from shortlisted candidates.
Applications must be:
• Posted to Private Bag X922, Pretoria, 0001
• Hand-delivered or couriered to 268 Lilian Ngoyi Street, Pretorius Street, Fedsure Building, 2nd Floor, Pretoria (Reception Desk); or
• Emailed to ExecutivePA-ODDG@csp.gov.za
No late applications will be accepted. Shortlisted candidates will undergo pre-entry assessments (a practical exercise and an integrity/ethical conduct assessment) as well as a security clearance process.
Enquiries: Mr M Maiko | Tel: (012) 493 1390 Equity Focus: Preference will be given to youth, Coloureds, Indians, and Whites (both males and females), in line with the CSP's employment equity plan